Bidder to provide one sealed bid to include two (2) items of work for Item No. 1 "Freemans Mill Road & Franklin Drive Widening & Drainage Improvements Phase I" and Item No. 2 "Freemans Mill Road Widening & Drainage Improvements Phase II".
The bidder shall submit a separate amount for each phase of work and then total for a single lump sum bid amount. All bids will be received by the City of Dacula at Dacula City Hall until 2:00 PM local time on Tuesday, March 8, 2011. Any bid received after said time and date will not be accepted by the City. The Information for Bidders, Form of Contract, Specifications and other Contract Documents may be obtained at the following location: The City of Dacula, Dacula City Hall, 442 Harbins Road, Dacula, Georgia 30019. There is a non-refundable cost for both sets of plans and specifications of $200.00 (cash or check).
The Work to be completed for this Project will consist of furnishing all labor, materials, permits, construction operations, details, supervision and coordination of all trades, utility suppliers, governmental inspections and approvals to complete the construction, installation and coordination for "Freemans Mill Road & Franklin Drive Widening & Drainage Improvements Phase I" and "Freemans Mill Road Widening & Drainage Improvements Phase II" Projects. The two (2) items will be constructed separately but completed by the same Contractor. The Bid totaling the two (2) items will be evaluated as a lump sum bid.
DESCRIPTION OF WORK
Item No. 1 - "Freemans Mill Road & Franklin Drive Widening & Drainage Improvements Phase I", separate Construction Documents and Specifications for Phase I. (Funded by Gwinnett County 2009 CDBG Program)
Freemans Mill Road and Franklin Drive are very narrow and do not provide safe driving conditions and are in need of pavement widening, drainage improvements and sidewalk replacement. The City is using Community Development Block Grant funds to widen Freemans Mill Road and Franklin Drive to twenty-four (24') feet from edge-of-pavement (EP) to edge-of-pavement (EP), to correct and reestablish the drainage ditch and crossdrains along Freemans Mill Road and to replace the sidewalk on a portion of the North side of Freemans Mill Road.
The proposed project will consist of widening Freemans Mill Road from approximately eighteen (18') feet wide (EP-EP) to twenty-four (24') feet wide (EP-EP). This will require demolition of existing pavement and replacement with full depth pavement section and base. The existing drainage ditch along Freemans Mill Road will be moved and regraded to accommodate the widening and new driveway aprons and crossdrains installed. The existing sidewalk from Station 0+00 (Beginning Point) on the North right-of-way of Freemans Mill Road to its intersection with Franklin Drive, will be demolished and relocated with a new four (4') foot sidewalk to be located approximately eight to ten (8' to 10') feet from the new edge-of-pavement. The widening of Freemans Mill Road will extend from Station 0+00 to Station 16+75.02 (1,675.02 L.F.) which is just beyond its intersection with Eastside Drive.
The intersection at Eastside Drive (Station 15+35.43) will also be improved. Eastside Drive centerline will be realigned to intersect Freemans Mill Road at a 90 degree tie-in to provide for safe sight distance for traffic flow moving through the intersection. Work on both roads will require possible relocation of water, gas and power utilities.
In addition, Franklin Drive, which intersects Freemans Mill Road at approximate Station 7+25.02 will be widened from approximately fifteen (15') feet wide (EP-EP) to twenty-four (24') feet wide (EP-EP) to its intersection with Tanner Road. This is approximately 691 linear feet from Station 0+00 at the intersection of Freemans Mill Road to Station 6+90.97 at the intersection of Tanner Road. This will include grading for shoulders and cross drains at the intersection of Franklin Drive with Golden Avenue. Traffic safety devices such as signage, barricades, etc., and the protection of the public-at-large, and Contractors personnel is part of this contract and the Contractors sole responsibility.
Item No. 2 - "Freemans Mill Road Widening & Drainage Improvements Phase II", separate Construction Documents and Specifications for Phase II. (Funded by Gwinnett County 2010 CDBG Program)
Freemans Mill Road is very narrow and does not provide safe driving conditions and is in need of pavement widening and drainage improvements. The City is using Community Development Block Grant funds to widen Freemans Mill Road to twenty-four (24') feet from edge-of-pavement (EP) to edge-of-pavement (EP), to correct and reestablish the drainage ditch and crossdrains along Freemans Mill Road.
The proposed project will consist of widening Freemans Mill Road from approximately eighteen (18') feet wide (EP-EP) to twenty-four (24') feet wide (EP-EP). This will require demolition of existing pavement and replacement with full depth pavement section and base. The existing drainage ditch along Freemans Mill Road will be moved and regraded to accommodate the widening and new driveway aprons and crossdrains installed. The widening of Freemans Mill Road will extend from Station 16+38.88 (there is a small overlap of Phase I for the transition) which is just beyond its intersection with Eastside Drive to Station 29+91.30 at the City Limits (1,352.42). Traffic safety devices such as signage, barricades, etc., and the protection of the public-at-large, and Contractors personnel is part of this contract and the Contractors sole responsibility.
END OF DESCRIPTION OF WORK
All of the work described above will require possible relocation of water, gas and power utilities. Contractor will be required to field locate horizontally and vertically all existing utilities within the limits of work. Contractor must coordinate with the utility providers prior to moving any existing utilities. It will be the responsibility of the Contractor to notify the Engineer and Owner prior to commencing with any work to existing utilities which are not identified in the Construction Plans and Specifications. Owner reserves the right to waive any informalities and any technicalities, and to reject any or all bids.
Contractors are made aware that although the ITEMS OF THIS PROJECT will be awarded as a lump sum contract, both Items or Phases of Freemans Mill will require that all construction work, payrolls, materials, pay requests, bonds, schedules of values, project schedules and any other paperwork required during the course of this project shall be accounted for and documented separately by item. These projects are funded by CDBG grants (2009 and 2010) and each project must have separate documentation for the administration of the grant.
The Administration of the Contract will require a separate accounting for Item No. 1 and Item No. 2. for the following items: All accounting including Separate Pay Requests, Separate Bonds, Separate Schedule of Values, Separate Payrolls, and Separate Project Schedules. It is the intent of the City that the two (2) items of work are to be executed concurrently. The contractor cannot transfer or assign any portion of the two (2) items without the Owners written Consent.
There will be a Pre-Bid Conference at Dacula City Hall, 442 Harbins Road, Dacula, GA 30019 at 3:00 PM local time on Thursday, February 24, 2011. All bidders are strongly encouraged to attend this conference, all project documentation requirements and discussion concerning existing utilities will be discussed at this meeting.
Attention of Bidders is particularly called to the requirements and to the conditions of employment to be observed. Minimum wage rates to be paid under the Contract Documents must be paid on these projects, and Contractor and Subcontractor must comply with all Federal, State, and local requirements. Minority and female firms are encouraged to participate in this Federally funded project. Procurement will be in compliance with the Common Rule, 24 CFR 85.36. Potential respondents are particularly called to the requirements of Title VI, of Civil Rights Act of 1964 and CFR 570.602; and Executive Order 11246 - Equal Employment Opportunity and Affirmative Action.
Work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S. C. 1701 (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall to the greatest extent feasible, be directed to low-and very-low income persons particularly persons who are recipients of HUD assistance for housing. For more information on Section 3, contact the Fair Housing and Equal Opportunity representative of HUD at (404) 331-6512. Neither the United States nor any of its departments, agencies or employees is or will be a party of any contract awarded pursuant to this invitation to bid.
By: Honorable Jimmy Wilbanks, Mayor,
City of Dacula, Georgia
PROJECT: Buford Park and Recreation Field Additions
OWNER: City of Buford, Georgia
The City of Buford (herein after Owner) seeks sealed Proposals for a General Contract to furnish all materials, labor and equipment necessary for the installation of synthetic athletic fields located on Sawnee Avenue adjacent to Buford High Schools football stadium. The City has established a target completion date on or before July 15, 2011.
The City may utilize a Construction Management (CM) firm and the successful proposer would be required to work under the supervision of the CM.
Sealed Proposals shall be received by the City of Buford at Buford City Hall, 2300 Buford Highway, Buford, Georgia 30518, no later than 10:00 AM local time, March 3, 2011. Proposals will be publicly opened and read aloud at this location on March 3, 2011 at 10:00 AM.
Bidding Documents are available for viewing at Buford City Hall, 2300 Buford Hwy., Buford, GA 30518 and may be examined or obtained for the COST OF REPRODUCTION from:
Bidding Documents are available for viewing at Buford City Hall, 2300 Buford Hwy., Buford, GA 30518 and may be examined or obtained for the COST OF REPRODUCTION from:
Toll free: (877) 535-9258
AGC Plan Room/Gainesville Whiteprint
312 Bradford Street, NW
Gainesville, Georgia 30501
A preconstruction meeting will be held on February 17, 2011, 10:00 a.m. at Buford City Hall, 2300 Buford Hwy, Buford, Georgia 30518. This meeting is not mandatory but potential bidders are encouraged to attend.
The proposals shall be read in such a manner as to avoid disclosure of the contents to competing PROPOSERS during any allowed process of negotiations. Any Proposals received after 10:00 AM on March 3, 2011, shall not be considered by OWNER. Proposals shall be evaluated by OWNER and the project award is anticipated upon completion of this evaluation. All proposals become the property of the City of Buford. Selection of the BEST PROPOSAL shall be determined by cost and completeness of the response to the RFP, experience in previous like projects, timeline to completion references. The weight to be placed on each element is as follows:
Cost and Completeness of the response to the RFP 60%
Experience in like projects 20%
Timeline to Complete 10%
The City of Buford has estimated the total area of all synthetic turf fields to be approximately 245,000 square feet. Square footage pricing and a total project cost shall be provided in the bid submittal. Specify name, type and description of turf product(s), sub-base specifications (product, depth and grading), etc. for specific turf brand. The City of Buford will then determine the final quantities of synthetic turf.
The scope of work and proposal shall include the following:
1. Any and all underground work including field base/drainage, grading, materials needed for synthetic field preparation, field edging and other items as provided on the plans. The successful bidder shall provide shop drawings to the Owner.
2. Synthetic Turf materials used for play of soccer, football and lacrosse.
3. Synthetic Turf markings per Exhibit A.
4. Goal post (6) installation.
5. Netting behind goal posts on grandstand field.
6. Warranty on all items.
7. Timeline to compete project.
8. Business qualifications.
9. Experience and representative projects. Identify previous experience working with the City of Buford or neighboring jurisdictions, if any.
Land Disturbance permit fees, NPDES permit fees.
Rock extraction shall be excluded from the contract.
All debris resulting from your work shall be placed in City contract dumpsters on site and provided by contractor.
(If authorized and/or issued by Owner)
Site visits for inspection of property will be accommodated on a request basis. Questions must be submitted via email only not less than five (5) days before the bid opening date to email@example.com
PROPOSER shall provide one (1) original and three (3) copies of the Proposal. Each proposal must be submitted in a sealed envelope, addressed to OWNER. Each sealed envelope containing a Proposal must be plainly marked on the outside as, Proposal Buford Parks and Recreation Field Additions. If Proposal is forwarded by mail, the sealed envelope containing the Proposal must be enclosed in another envelope to the attention of OWNER at the address previously given.
Any and all Proposals received without the aforementioned criteria enclosed will be returned to PROPOSER.
Contract shall be awarded on a stipulated sum to the PROPOSER providing the Best Proposal as determined by the City after consideration of the factors set forth above and upon the completion of any discussion and negotiation process. The City will consider the base proposal plus any alternatives deemed acceptable. The City hereby notified any and all PROPOSERS that the City shall allow discussion, negotiation and revision of proposals submitted prior to award in order to obtain the best and final offers of each PROPOSER. The City shall allow all companies submitting proposals with a reasonable expectation of being selected to participate in discussions, negotiations and revisions of proposals. The City shall not disclose the contents of nay proposal to any competing PROPOSER and shall publicly open the Proposals in a manner that the contents of the Proposals are not disclosed to other PROPOSERS.
Contract shall contain a Liquidated Damages provision. Failure to complete work within the specified time frame, absent an approved change order or allowable delay, shall accrue liquidated damages. Damages shall be assessed at a rate of five hundred dollars ($500) per day for each day of contract delay.
A five percent (5%) bid bond shall be submitted with the bid.
Successful contractor(s) shall be required to provide one hundred percent (100%) payment and one hundred percent (100%) performance bond.
Surety and insurance companies shall have an AM Best rating of A-5 or greater, be listed in the Federal Registry of Companies hold Certificates of Authority and Acceptable Sureties on Federal Bonds, be licensed by the Georgia Insurance Department and the Georgia Secretary of State to do business in the State of Georgia.
Synthetic Turf Installation Warranty:
The successful Proposer shall provide the City with a third party insured warranty for not less than 8 years.
The successful Proposer shall enter into a contract with the City to be approved by the City Commission.
The contract shall provide for insurance requirements and in compliance with local, state, and federal laws.
The contract shall not be assigned absent the Citys written consent.
No PROPOSER may withdraw its proposal within 90 days of the proposal submission date.
No proposal will be considered unless it is accompanied by satisfactory evidence that the Bidder holds Georgia State Contractors License of proper classification and in full force and effect, in compliance with Act. O.C.G.A. 43-14.
The City reserves the right to waive any informalities or to reject any or all Proposals, to waive technicalities to Proposals, and to accept any Proposal which in its opinion may be in the best interest of OWNER.
In an effort to better serve the Citizens and Supplier Community and to increase competition information regarding Gwinnett County solicitations is available from the following sources: Gwinnett Daily Post (newspaper), Gwinnett County Web Site www.gwinnettcounty.com, Gwinnett County Cable TV Channel 23 at 5:00 p.m. and the Solicitation Center located at the Gwinnett Justice and Administration Center, Purchasing Division, Second Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.
BID NUMBER; DESCRIPTION; OPENING DATE; OPENING TIME
BL023-11; F. WAYNE HILL WATER RESOURCES CENTER THICKENER REHAB PROJECT; MARCH 22, 2011; 3:00 P.M
BL027-11; CROOKED CREEK WRF SPOILS REMOVAL; MARCH 10, 2011; 3:00 P.M
BL029-11; FACILITY ENERGY EFFICIENCY RETROFIT; MARCH 15, 2011; 3:00 P.M
BL030-11; PURCHASE OF WATER SERVICE SADDLES, COUPLING, CLAMPS & VALVES ON AN SIX MONTH CONTRACT; MARCH 7, 2011; 3:00 P.M
BL031-11; PROPERTY FOR SALE BY SEALED BID TO HIGHEST RESPONSIBLE BIDDER TAX MAP REFERENCE: 3-001-135 2.15 +/- ACRES SURPLUS VACANT LAND SR 324 AT HOG MOUNTAIN ROAD; MARCH 1, 2011; 3:00 P.M
BL032-11; PROPERTY FOR SALE BY SEALED BID TO HIGHEST RESPONSIBLE BIDDER LOCATION: 3201 CROSS ROAD AND 3267 SR 324 (GRAVEL SPRINGS ROAD) TAX MAP REFERENCE: 7-177-007 & 7-177-012; MARCH 2, 2011; 3:00 P.M
RP003-11; MAINTENANCE OF COMPUTERS, PRINTERS, SCANNERS AND PERIPHERALS ON AN ANNUAL CONTRACT; MARCH 3, 2011; 3:00 P.M
BL033-11; PURCHASE OF NOTEBOOK COMPUTERS ON AN ANNUAL CONTRACT; MARCH 8, 2011; 3:00 P.M
BL035-11; PURCHASE OF WATER METER REPAIR PARTS, FITTINGS, AND METER BOXES ON AN ANNUAL CONTRACT; MARCH 17, 2011; 3:00 P.M
BL036-11; PURCHASE OF ANIMAL TRANSPORT TRUCKS; MARCH 21, 2011; 3:00 P.M
BL037-11; PURCHASE OF A FIELD SERVICE TRUCK; MARCH 22, 2011; 3:00 P.M
BL038-11; GRAYSON HIGH SCHOOL ACCESS ROAD & ROSEBUD ROAD @ SUMMIT CHASE PROJECT; MARCH 10, 2011; 3:00 P.M
BL039-11; PURCHASE AND INSTALLATION OF SOD AND GRASS SPRIGS ON AN ANNUAL CONTRACT WITH THREE OPTIONS TO RENEW; MARCH 17, 2011; 3:00 P.M
BL008-11; GREEN ROOF FALL PROTECTION AT THE ENVIRONMENTAL AND HERITAGE CENTER; MARCH 21, 2011; 3:00 P.M
FOR MORE INFORMATION, PLEASE CALL (770) 822-8720 OR VISIT WWW.GWINNETTCOUNTY.COM
GWINNETT COUNTY BOARD OF COMMISSIONERS